For small teams without HR
When someone is promoted or moves into a new role, confusion often starts immediately.
This pack is designed for internal promotions, role changes, and responsibility transitions in small teams without formal HR.
Who owns what now?
What decisions can they make?
What happens to the old responsibilities?
This Role Transition & Internal Promotion Pack is a practical, ready-to-use PDF designed to help small teams manage internal role changes clearly — without introducing HR processes, meetings, or bureaucracy.
What this pack is for
This pack is used when:
- A team member is promoted internally
- Someone changes roles or responsibilities
- A role expands beyond its original scope
- Ownership needs to shift without disrupting work
It is designed for small, growing teams that need clarity quickly — not policy.
Who this is designed for
- Small companies without a formal HR function
- Founder-led teams
- Professional services firms
- Creative agencies and studios
- Startups and internal teams under 50 people
If promotions currently rely on verbal handovers or assumptions, this pack provides structure without friction.
What’s included in the pack
This PDF contains clear, fill-in sections that can be used immediately.
Old role closure
- Identify responsibilities being handed over
- Assign new owners to in-progress work
- Confirm access changes and tool ownership
New role definition
- Clarify the purpose of the new role
- Define responsibilities and priorities
- Describe what success looks like in the first phase
Authority and escalation clarity
- Specify which decisions can be made independently
- Define when alignment or escalation is required
- Prevent overlap and silent decision conflicts
Team announcement template
- A simple internal message to communicate the role change
- Clarifies ownership and points of contact
- Reduces uncertainty across the team
Review and adjustment
- A structured review checkpoint after the transition
- Space to clarify gaps and make adjustments
Why teams use this pack
Internal promotions are positive events — but they often introduce hidden operational problems.
Teams use this pack to:
- Prevent responsibility overlap
- Avoid stalled decisions
- Reduce confusion during transitions
- Make promotions feel intentional and supported
- Create clarity without formal HR systems
This document helps teams move forward calmly and confidently.
How this pack is used
- One document
- One role transition
- One clear outcome
The pack can be reused each time a role changes.
No software.
No onboarding system.
No setup required.
Format
- Instant digital download
- PDF format
- Designed for internal use
- Can be printed or filled digitally
Related Chonjo packs
You may also find other Chonjo workplace continuity packs helpful, including:
- New Hire First 7 Days Pack
- Emergency Workplace Absence Pack
- Team Knowledge & Access Continuity Pack
Each pack is designed to be used independently, based on a specific operational event.
Explore other workplace continuity kits
This pack is part of Chonjo’s workplace continuity series — practical documents designed for specific operational events.
Browse the full collection here:
https://chonjo.co/workplace-continuity-kits/
Each kit is designed to be used independently, based on a clear workplace scenario.
About Chonjo
Chonjo creates calm, practical documents for real operational moments.
Our packs are designed for small teams navigating change — without introducing unnecessary systems, tools, or policies.